We take our obligation to protect your privacy seriously!

That is why we provide you with this 2-minute summary, containing the necessary information on how we process your Personal Data.

What you should know:

First of all : you always remain in control of your data.

To whom does this Privacy Notice apply?

This notice applies to any person whose Personal Data we may collect, use, share or otherwise process, and in particular:

  • Visitors and users of the Velopass Website (; 
  • Customers who purchase products via the Velopass Website (;
  • (Representatives of) business partners working with Velopass in connection with Velopass’s business activities;
  • (Representatives of) Suppliers of goods or services, IT-suppliers, consultants, lawyers, accountants and other third parties in contact with Velopass;
  • Applicants applying for a position at Velopass;
  • All Other Persons from whom Velopass may process Personal Data, with the exception of those using the Velopass Velopass PRO Application, for whom a dedicated Privacy Notice is made available and communicated via the Velopass PRO Application.

What information do we collect about you?

  • When you contact us or enter into a contract with us as a customer, (prospective) business partner or supplier, we may collect and process your contact data (such as your (employer/company) name, e-mail address or telephone number); financial data (such as bank account numbers and transaction details); shipping details (such as your address) and contractual data (such as the date and type of our agreement).
  • By applying for a position at Velopass, we collect the information you provide to us, such as identification details, CV and cover letter.
  • If you contact us through any medium, we collect information about the communication you have had with Velopass, including content and technical data.
  • Finally, we use cookies to collect information about your use of our Website.

Why do we collect this information?

  • To respond to your requests.
  • To establish and/or maintain our contractual relationship.
  • To provide you with requested information and carry out our business activities.
  • To evaluate your job application.
  • Finally, to offer and improve our Website.

Who has access to your data?

  • Only that part of Velopass’s team that needs your data for its operations has access to your information.
  • Furthermore, we use some suppliers and service providers, such as, but not limited to, those offering computer security services, digital solutions and web hosting services. These parties are required by law to ensure your privacy at all times and will only process personal data in accordance with our purposes.
  • Finally, a third party may be commissioned to process personal data. However, they can only do so for the above mentioned purposes, on our behalf and after signing a data processing agreement.

What are you in control of?

  • You can ask us to change or delete your data at any time. To do so, please send us an e-mail to and follow the procedure described in our full Privacy Notice under article 5.7.
  • You can also request a copy of all the information we have collected about you at any time by sending an e-mail to the same address.

What do we do to protect your data?

  • We adopted the required safety measures on a technical and an organizational level;
  • Your data is stored on high-security servers within the European Union;
  • In order to improve our services, Velopass may use the data you provided. However, at all times, Velopass shall use this data in a GDPR-compliant form, using state of the art software and solutions;
  • We have implemented internal procedures to ensure the confidentiality of our IT-infrastructure and to make sure it is managed responsibly.

If you want to know more: we invite you to read our entire Privacy Notice below, which explains everything in further detail.